Administrative Assistant III (Executive Support)
Overview
Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.
Job Description
We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support two Vice Presidents and their teams in our Technology and Revenue organizations. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible. You will report to the VP of Revenue while maintaining a defined dotted-line relationship with the lead Executive Assistant on the Tech team. In this role, you’ll partner with key leaders, work closely with the Affirm Leadership Support Team, and contribute as both a valued team specialist and individual contributor.
Responsibilities
- - Support two Vice Presidents with their respective administrative needs
- - Calendar management, including scheduling meetings and deconflicting existing meetings
- - Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
- - Meeting attendance to manage Zoom, track action items, and follow up with meeting attendees on action items
- - Event coordination, including team operations for team building events and working onsite/offsite meetings in and around London, for which travel may be necessary
- - Partner with the Leadership Support Team to coordinate needs across the wider Affirm team
- - Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), and ad-hoc special projects
Required Skills
- - 2-4 years of relevant administrative experience
- - Ability to work independently as well as across various teams
- - Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced, dynamic environment
- - Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
- - Strong work ethic, professionalism, confidentiality, and good judgment
- - Ability to deal with conflict as well as give and receive feedback diplomatically
- - Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through
Benefits
- - Health care coverage - Affirm covers all premiums for all levels of coverage for you and your dependents
- - Flexible Spending Wallets - generous stipends for spending on Technology, Food, various Lifestyle needs, and family forming expenses
- - Time off - competitive vacation and holiday schedules allowing you to take time off to rest and recharge
- - ESPP - An employee stock purchase plan enabling you to buy shares of Affirm at a discount
About the company
We started Affirm because credit cards aren’t working. They lure us in with perks, but end up costing a lot: The average U.S. household has $6,000 in credit card debt. With Affirm, you’ll never owe more than you agree to up front. Instead, you’ll always get a flexible, transparent, and convenient way to pay over time.