Executive Assistant to Product & Engineering

Overview

Job Description

Responsibilities

• - Understand top priorities of the product and engineering org to support the VP of Product and Director of Engineering and advance initiatives.
• - Partner with leadership, product, and engineering to facilitate quarterly planning cycles, coordinating schedules, deliverables, and follow-through on goals and milestones.
• - Take ownership of key projects, ensuring timely progress by identifying blockers, coordinating with stakeholders, and maintaining clear communication.
• - Prepare reports and track progress against goals.
• - Manage performance metrics for the teams.
• - Optimize schedules to create more focused work time, ensuring their time is focused on high-priority tasks by managing schedules, meetings, and project updates.
• - Plan, prepare, and facilitate meetings, including agendas, taking detailed notes, and tracking action items.
• - Coordinate travel logistics and prepare for key events such as team retreats, board meetings, and conferences.
• - Handle sensitive information with discretion, maintaining trust and professionalism in all interactions.
• - Manage multiple email inboxes.
• - Act as a liaison between leadership and broader teams, ensuring seamless communication and alignment on initiatives and priorities.
• - Identify and implement improvements to systems and processes to increase efficiency and reduce friction in day-to-day operations.

Required Skills

• - Demonstrated experience as an executive assistant, program manager, or in an equivalent role, in a fast-paced environment.
• - Comfort with data, metrics, and creating reports.
• - Thorough experience with scheduling, organization, time management, and travel logistics.
• - Thoughtful, direct, and kind communication skills, both verbal and written.
• - Strong project management skills - you’re not afraid of tight deadlines and you keep your work organized and outcome-focused.
• - Comfort handling confidential and highly sensitive information with discretion.
• - A calm, professional, and approachable demeanour when handling sensitive issues or tricky changes in priority.
• - Comfort making adjustments and changes on the fly with a positive, collaborative attitude.
• - Strong social and emotional intelligence - you enjoy cultivating relationships with all types of people.
• - Adaptable and flexible - you’re comfortable handling miscellaneous projects and duties as needed.
• - Be autonomous and self-motivated to work effectively in a 100% remote company.
• - Have enthusiasm for and belief in our mission, vision, and values.
• - Attend our bi-annual company retreats.

Benefits

• - Profit Sharing
• - Kit equity
• - 401k with a 5% match
• - We cover up to $1,950 per month toward medical premiums, with dental and vision premiums fully covered.
• - We offer Health Insurance plans through Aetna.
• - $4,000 equipment allowance for your first two years, $3,000 budget every following two years
• - Individual learning + development budget ($3,500/year)
• - Gender affirming benefits
• - Childcare benefit up to $3,000 annually
• - Twenty (20) days of paid time off during each year of employment
• - Paid paid vacation: An after-tax bonus of $1,000 for taking five consecutive days of vacation where you’re fully unplugged from work
• - Ten (10) paid holidays a year
• - Two weeks of paid sick time each year, including mental health + well being days
• - Twelve (12) weeks paid parental leave and flexible scheduling in your child’s first year
• - Up to six weeks of paid bereavement leave, medical leave, and disaster after six months of employment, two weeks of each paid leave in your first six months
• - Winter Break Closure: Kit closes for a week at the end of December, giving everyone a collective break to enjoy the holiday season.
• - Four-week, paid sabbatical after five years with the team
• - Fantastic in-person or virtual retreats with the team twice a year